Virtualization

What is Virtualization?

—Virtualization is the process of running a company in a controlled, technologically advanced online virtual space while utilizing specifically designed policies to ensure maximum efficiency and performance of all team members from anywhere in the world. —

1. No physical office space required. —
2. No physical documents required.
3. —The entire company revolves around a web-based collaborative workspace. —
4. All work, projects, milestones, and releases are managed through a web-based task system.
5. —All company assets & media (documents, pictures, spreadsheets, PDFs, videos, source code, etc) are managed through the online systems.
6. —Communication is handled through Email, SMS, Instant Messaging, and Video Teleconferencing. —
7. Anyone from anywhere in the world can access the business resources as long as they have web browser capabilities (security limits / restricts access to team members / the public).
8. —It’s the most advanced and efficient way to operate a company.

 
Why should you Virtualize?

1. —Virtual Companies are the future of business.
2. Lower risk and costs of your company by 50%-80%. —
3. Lower overhead, office, personnel, and support costs dramatically (and in some cases totally). —
4. Improve productivity and efficiency for your company often more than 200%. —
5. Remove problems and frustrations with Management and Technology.
6. Operate Globally and successfully work with individuals anywhere in the world with no changes to infrastructure.
7. —Guarantee secure protection of all assets, work, and tasks.
8. —Utilize specific processes in hiring work to guarantee the right people are part of your team.
9. —Create an environment accessible by anyone, anywhere. —
10. Remove any and all floating documentation, materials, mixups, misunderstandings, useless meetings, lost time, drama, and corporate politics.
11. —Work at an efficiency level so high, the competition won’t be able to keep up.
12. —Take advantage of global market trends and resources.
13. —Have a central work system where individuals can be up and running in a matter of hours, not days. —
14. Create an environment where key team members are available for contact almost any time.

 
Comparing Virtualization

This is a realistic visual comparison of utilizing a Virtual Environment vs. a traditional (and even advanced) Office Environment.

The power of Virtualization

This snapshot encapsulates the power of Virtual Technology and how it applies to all aspects of business.

While this may seem complex, it is not; with the proper training and guidance, using these systems will become second nature and automatic.

 
Embracing Virtualization

—Virtualization must be fully understood by the Company leadership if it is to be successful. —Virtualization either succeeds or fails based on Management and Leadership. —All team members of a company must fully embrace Virtualization for it to work.

Virtualization Components

—Virtualization requires a set of key components for proper definition, integration, and execution. —

• Vision – What is the goal with virtualization?
• —Planning & Infrastructure – What sort of system does a company want in place?
• —Policy – Refinement of policies for all team members to follow.
• —Management – Ensuring management properly endorses, trains, and embraces the policies.
• —Project – Different projects may require different methods of task tracking and collaboration. —
• Team – Teams create their own synergy of working together. —
• Work – The work must be planned, tracked, and monitored properly.
• —Delivery – Achieving milestones is critical to any company; when is a product or task complete? —
• Review & Refinement – What did we learn from the above? Can we refine the process?

 
Key Elements

—There are key elements necessary to ensure the success of Virtualization. —

• Knowledge —- Every person using the systems must have a basic knowledge of the systems while managers and leadership must have a very detailed knowledge so they can answer questions that may arise. —
• Policy – —Clearly defined policies are critical for virtual environments, and all team members must be aware of and familiar with the policies.
• —Training – —Basic training is necessary for those who are new to virtualization.
• —Discipline & Habit —- Without discipline, the virtual systems will not be properly utilized. Habits are formed with proper discipline and serve as the core support element for ensuring virtual systems and policies are properly utilized. —
• Collaboration —- The collaborative mindset must be established with all team members. Thinking in a non-collaborative fashion will create roadblocks. Thinking collaboratively will ensure all members start with the proper thought process on everything they do.
• —Tasking —- Using a powerful yet simple task system is critical to running a virtual environment. Without a total commitment to using proper tasking, a virtual environment cannot function. —
• Work – —Tracking the work associated with tasks is just as critical as the tasks themselves. —
• Milestone —- Defining milestones and goals for the team to follow is necessary for any virtual company.
• —Project Management  - —Directly related to tasking, work, and milestones, the project management leads by example; keeping team members focused and always aware of what has been done, what is being done, and what needs to be done. —
• Administration & Security —- Every virtual company needs an “expert” who is fully capable of administering and handling the security of the virtual systems. A company never, ever wants to have a virtual question arise and the answer be “I’m not sure who can handle that.”